How to Complete the Vendor Verification Process

As part of the SafeSchool ID System, validating a vendor pass at school is a crucial security measure. This process ensures that only authorized vendors can access the school premises.

Steps to Validate the Pass

  1. Establish Relationship Between Vendor and School

  • Log in to the school account using the same method as described in the school login process

  • Navigate to the Vendors panel where you can invite vendors and manage cooperation with them

  • Click on 'Invite Vendor,' enter the vendor details (company name)

click here to find a vendor you want to establish cooperation
enter vendor details (company name, etc) and click 'cooperate with vendor'
Vendor-School Cooperation Established Successfully

  1. Vendor Pass Verification

  • Once the relationship between the vendor and the school is established, the vendor can use their pass to access the school.

  • The vendor should present their pass, which includes a QR code, to the security guard at the school.

  1. Validate a Visitor

  • Click on 'Validate a Visitor' in the school interface.

  • QR Code Entry (please ask the vendor to present their pass so you can proceed with the validation process)

    • The QR code can be entered manually

    Validation code

    • The QR code can be scanned using the camera from a mobile phone, a laptop or a QR-scanner. No special equipment needed.

    QR validation option

  1. Verify Vendor Identity

    • After scanning the QR code, the system will display the vendor's information.

    • You can choose to approve or reject the access based on the displayed information.

    • If you approve, the vendor is granted access to the school. If you reject, the access is denied, and a note is recorded in the access log.

Vendor access confirmation

  1. Access Logs

    • All access attempts, including approvals and rejections, are recorded in the access log.

    • You can view detailed logs to see who has been granted or denied access and the reasons for any rejections.

    Access log list

  2. Status Meaning

  • Approved Access

    • If the vendor's pass is approved, they are granted access to the school.

    • The system will update the access log with the successful entry.

  • Rejected Access

    • If the vendor's pass is rejected, the reason for rejection is recorded in the access log.

    • The vendor will not be granted access to the school.

Conclusion:

By following these steps, you can effectively validate vendor passes and ensure that only authorized personnel gain access to the school premises. This enhances the security and safety of the school environment

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